2011 AGM Minutes
AGM Minutes
Around 30 members were present for the centenary AGM held on Wednesday 9th November 2011.
Chairman Alan Browne welcomed everyone. Apologies for absence were received from Ann Allison, Graham Potton, Maddie Dunn, Alasdair Horrisford and Sandra Vaughan.
No minutes to refer to from previous AGM.
Chairman’s report
Alan thanked those members who contribute to the success of the club.
He thanked the following departing committee members:
Steve Cooke who has done a tremendous job as membership secretary and leaves with our records up to date. He will assist Josephine Ghodhbani who takes over the role.
Alastair Horsford who may rejoin at a later date subject to work commitments.
Amy Love who will remain as ladies captain.
Cheryl Jack who covered as secretary for a short time.
New members John Pyndiah (maintenance), Chere Palmer (social) and Josephine Ghodhbani
(club secretary and membership secretary) have all been co-
Thanks to Club Captain John Lowe for organising the tournaments and Wimbledon draw.
As Treasurer Graham Potton has kept us appraised of fiscal matters.
Thanks to Matt Sorenson for all his work with publicity and the labour for the shed!
Jenny, June and John Friar for their help with the junior functions and the barbeques.
Mark Love who deals with some club issues when on site such as phone calls and deliveries.
Ian Livermore for taking over the bar as well as the maintenance and for organising the new televisions and some American tournaments this year.
Other members who deserve special thanks:
Nick Bygrave for the website; Harvey Smith for his editing skills; John and Janet for the Thursday rota and Chris, Glenys and Sarah for the Monday night rota; Pam Hart for the quiz nights; Katherine Willis for the balls! Peter Ward for the junior committee; Mike Goodwin for the friendly matches; Andy Adams for men’s match practice.
Improvements have been made to the bar this year plus a ramp access and a shed for storage.
The following plans will be attempted before the start of next season:
* Refurbish changing rooms and install a disabled WC.
* Install new kitchen units along right hand wall and remove island unit.
* Patio area between clubroom and coaching centre.
* Improvements to bar and possibly upgrade furniture.
Lease is due to expire in 2019 and there is no renewal clause. AB hopes to meet with Christopher Lewis, a director of Brancaster Ground Company Ltd, our landlords, to discuss our future plans.
Membership stands at 385, holding up well against last year’s total of 407. Full adult members up by 7.
Subs will be increased by 4% next year. Membership cards will cease and PDF e mail receipts will be issued instead. Racquet bands will also be introduced.
The top hut has been used by Joel Reeves for his classes. This will probably not continue and it will revert to being used by juniors in wet weather.
Thank you to all members who have purchased ball tickets for 26th Nov.
Treasurer’s Report
Alan read the report in the absence of Graham Potton. A copy of the accounts was available.
Main points:
Controls now in place to minimise any further incidents of loss of funds. Money is
being re-
Subs for 2011/12 stand at £28,785.
Graham’s report detailed all other areas of expenditure including tennis balls, floodlights and maintenance.
£30,000 currently in the bank.
Club Captain John Lowe’s report
John thanked Janet and John Brotherhood for organising the rotas and in turn John thanked Nick Bygrave for the excellent software package.
Thanks to Ian Livermore for the American tournaments.
Main tournament went really well. Three men’s teams promoted from summer league (1st, 2nd and 3rd) 4th ladies team promoted. Men’s Vets had a great 1st season. Mixed teams did well as did ladies mid week team.
Mark Love’s report
A successful year; Mark thanked his coaches for their hard work. The standard of juniors has increased with 3 girls being passed up to play with the ladies and a waiting list of boys to come up to Tuesday night men’s play.
Numbers down for holiday courses. Tennis road shows going into schools next year to help promote them.
7 teams entered into Avon Team Tennis. LTA asked us to run competitions which we have done.
Friday nights are busy and thanks to Chris Watson for all his hard work with this.
Junior disco night in July and junior finals day went really well.
Shop now open at PBTC selling racquets and tennis shoes. Tennis holidays taking place next year – 4/7 day options available (see posters in club house).
Ian Livermore’s reports
Taken over as bar manager since January. Aim to reduce wastage and improve takings. Bar prices have increased as a result. Wider selection of wines available. Bar takings from 18th Jan – 31st Oct £22,202. Expected to be nearly £30,000 by year end. Junior Easter Egg hunt, junior disco, open days, tournaments and Elvis night all contributed to this. Ian thanked all those involved with the social functions. Plans for a New Year’s Eve party plus 14th Feb 2012 Brat Pack event planned.
AOB/Any questions?
Could we sell PBTC hoodies/sweatshirts? (Pam Hart)
AB thanked Carolyn Backway and Dave Winton for their tremendous help with Tony Avery who collapsed on court in October.
No new nominations received for the committee. Michael Vaughan proposed for the Committee to stand again and this was seconded by John Brotherhood.
Alan mentioned that the court suppliers would be re-